Strategic Communication Executive Cohort 8 Weekend intensive -- March 7-8, 2020
Information for faculty
We are permitting students with travel restrictions to participate in this weekend’s on-campus classes via Zoom. Because the class meetings will be conducted in-person and via Zoom at the same time, Zoom functionality may differ from that of a normal online class session, and other special arrangements are being made.
Please review this information and follow the instructions carefully to ensure a smooth class meeting.
Some useful contact information for the weekend:
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Saturday, March 7 |
Sunday, March 8 |
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Instructional Support* |
On site from 7:30am-1:30pm: John Tran Mariha King Rafael Senices |
On site from 7:30am-1:30pm: Tracey Capucci Jenny Labuga |
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SPS Tech |
Tanbir Toaha will be in Fairchild from 8-8:45am to set up and again at 10:30 for a check-in. Tech help desk can be reached at 212-854-6350 or spstech@columbia.edu until 3pm on Saturday. |
SPS Tech support is not available on Sunday. |
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Public Safety |
212-854-2797 |
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Facilities |
212-854-2222 |
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* Instructional Support will be present until 1:30pm on Saturday and Sunday. If you have an urgent need after that time, you can submit a Zendesk ticket marked “Urgent” with IS. Please note that IS can’t guarantee an immediate reply but they will reply as soon as they can.
“Meeting Owl” device
The room will be equipped both days with a “Meeting Owl” which will be placed in the center of the room. This is a new technology that (ideally) will allow for full class visibility for all participants. If you’d like a preview, here’s a link to their site.
Room setup
Because the group will be smaller and we want to optimize the use of the Meeting Owl we plan to set up the tables in a tighter “U” formation. Students should still have plenty of space (two per table) but it may feel a bit tighter than past sessions.
Sticky pad flip charts, markers and a clicker will be available for both days, as well as four break out spaces (two in the main room plus the two smaller adjacent rooms). If you need anything else please let Instructional Support know immediately.
Sound / microphones
To ensure the best possible audio quality for remote participants we strongly recommend using the microphones provided in the classroom:
- A lav mic for the instructor
- The podium mic for anyone standing at the podium
- A hand-held mic for student questions
- A second hand-held mic is available as backup. Note: if both hand-held mics are being used, they may cancel each other out.
Notes:
- The mics serve to amplify voices in the classroom, making them easier to be picked up by the Owl. They do not feed directly into Zoom.
- The microphones are all powered by AA batteries. Instructional Support will have plenty of these on site.
Reiterate the following to your students to ensure good sound quality:
- Try to face the Owl device when speaking. It picks up better that way.
- When using a hand-held mic, speak directly into it.
- It can be confusing for remote participants when many people speak at the same time.
Podium computer
The microphones and Zoom session will be run through the podium computer (see special Zoom instructions below). Please be sure to save any slides or other materials to a USB to upload on the computer or to your google drive to retrieve for downloading.
Zoom login instructions
- Open Zoom on the podium computer in the classroom and click on the “Join” button:
- You’ll be taken to a “Join a Meeting” window. Where it asks for the meeting ID, enter the following ID:
5755452259
This will take you into the Zoom classroom/meeting for all weekend intensive sessions.
Note: students will be given a link to enter this same classroom/meeting.
- Click on the Manage Participants link at the bottom of the screen:
This will open the Participants panel on the right side of your screen. - At the bottom of the Participants panel, click on the “Claim Host” button:
This will open the Claim Host window:
- Enter the following Host Key code:
824079
You are now the host of the meeting.