Hello Colleagues,
To enhance Zoom security and prevent uninvited guests from attending your meetings, SPS has followed the lead of CUIT and made the following changes to your Zoom account.
- By default, new meetings that you schedule will require a password to join
- The one-click link for meetings with passwords will automatically have the password embedded
- Participants joining by phone will be required to enter the password
Please note: This will NOT impact any meetings that have already been scheduled.
To adjust already-scheduled meetings using the Zoom Web Interface (https://columbiasps.zoom.us/meeting):
- Click on the Meeting Title you want to edit
- Click Edit this meeting at the bottom of the page
- Check the Require Meeting Password box
- Click Save
To adjust already-scheduled meetings via the Zoom Client (desktop app):
- Click the Meetings menu at the top of the application
- Select the scheduled meeting
- Click Edit
- Check the Require password box
- Click Save
- Share the password with your meeting participants by resending the invite
Zoom has also recently released some usability and security changes and SPS Tech is actively working to upgrade Zoom for each user. If we have not yet updated your computer, you may be prompted to run an update. If you are prompted to run an update, please contact SPSTech and they will assist you in completing the update as this must be done by the Administrator (SPS Tech).
If you don't have time at that current moment to contact SPS Tech, Zoom will continue to work as normal, but please let us know as soon as possible so we can perform the update. Please contact SPS Tech at spsservice@zendesk.com